Personal Data Processing Policy1. General ProvisionsThis personal data processing policy is prepared in accordance with the requirements of Federal Law No. 152-FZ dated July 27, 2006, "On Personal Data" (hereinafter referred to as the "Personal Data Law") and defines the procedure for processing personal data and measures to ensure the security of personal data undertaken by the Federal State Budgetary Educational Institution of Higher Education "KNRTU" (hereinafter referred to as the "Operator").
1.1. The Operator's paramount goal and condition for carrying out its activities is the observance of human and civil rights and freedoms during the processing of their personal data, including the protection of the rights to privacy, personal, and family secrets.
1.2. This Operator's policy regarding the processing of personal data (hereinafter referred to as the "Policy") applies to all information that the Operator may obtain about visitors to the website at
https://fck-knrtu.ru.
2. Key Terms Used in the Policy2.1.
Automated processing of personal data — processing of personal data using computer technology.
2.2.
Blocking of personal data — temporary cessation of personal data processing (except in cases where processing is necessary to clarify personal data).
2.3.
Website — a set of graphical and informational materials, as well as computer programs and databases that ensure their availability on the Internet at the network address
https://fck-knrtu.ru.
2.4.
Personal data information system — a set of personal data contained in databases and the information technologies and technical means that ensure their processing.
2.5.
Depersonalization of personal data — actions as a result of which it is impossible to determine, without the use of additional information, the belonging of personal data to a specific User or another subject of personal data.
2.6.
Processing of personal data — any action (operation) or set of actions (operations) performed with or without the use of automation tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.
2.7.
Operator — a state body, municipal body, legal entity, or individual that independently or jointly with others organizes and/or performs the processing of personal data, as well as determines the purposes of personal data processing, the composition of personal data to be processed, and the actions (operations) performed with personal data.
2.8.
Personal data — any information relating directly or indirectly to a specific or identifiable User of the website
https://fck-knrtu.ru.
2.9.
Personal data authorized by the data subject for dissemination — personal data, access to which by an unlimited number of persons is provided by the data subject by consenting to the processing of personal data permitted for dissemination in accordance with the procedure established by the Personal Data Law.
2.10.
User — any visitor to the website
https://fck-knrtu.ru.
2.11.
Provision of personal data — actions aimed at disclosing personal data to a specific person or a specific group of persons.
2.12.
Dissemination of personal data — any actions aimed at disclosing personal data to an indefinite group of persons (transfer of personal data) or at making personal data known to an unlimited group of persons, including the publication of personal data in mass media, placement in information and telecommunication networks, or providing access to personal data in any other way.
2.13.
Cross-border transfer of personal data — the transfer of personal data to the territory of a foreign state, to a foreign state authority, foreign individual, or foreign legal entity.
2.14.
Destruction of personal data — any actions as a result of which personal data are destroyed irretrievably with no possibility of further restoration of the content of the personal data in the personal data information system and/or the material carriers of personal data are destroyed.
3. Key Rights and Obligations of the Operator3.1. The Operator has the right to:
— Receive reliable information and/or documents containing personal data from the data subject;
— In case the data subject withdraws consent to the processing of personal data or submits a request to cease processing personal data, continue processing personal data without the data subject's consent if grounds specified in the Personal Data Law exist;
— Independently determine the composition and list of measures necessary and sufficient to ensure compliance with the obligations stipulated by the Personal Data Law and adopted regulatory legal acts, unless otherwise provided by the Personal Data Law or other federal laws.
3.2. The Operator is obliged to:
— Provide the data subject, upon their request, with information concerning the processing of their personal data;
— Organize the processing of personal data in accordance with the procedure established by the current legislation of the Russian Federation;
— Respond to inquiries and requests from data subjects and their legal representatives in accordance with the requirements of the Personal Data Law;
— Report to the authorized body for the protection of the rights of data subjects, upon request from this body, the necessary information within 10 days from the receipt of such request;
— Publish or otherwise provide unrestricted access to this Policy regarding the processing of personal data;
— Implement legal, organizational, and technical measures to protect personal data from unauthorized or accidental access, destruction, modification, blocking, copying, provision, dissemination of personal data, as well as from other unlawful actions regarding personal data;
— Cease the transfer (distribution, provision, access) of personal data, cease processing, and destroy personal data in the manner and cases provided for by the Personal Data Law;
— Perform other duties stipulated by the Personal Data Law.
4. Key Rights and Obligations of Personal Data Subjects4.1. Personal Data Subjects have the right to:
— Receive information regarding the processing of their personal data, except in cases provided for by federal laws. The information is provided to the subject by the Operator in an accessible form and must not contain personal data relating to other subjects, unless there are legal grounds for disclosing such personal data. The list of information and the procedure for obtaining it are established by the Personal Data Law;
— Demand that the Operator clarify, block, or destroy their personal data if the data are incomplete, outdated, inaccurate, unlawfully obtained, or are not necessary for the stated processing purpose, and take legal measures to protect their rights;
— Impose a condition of prior consent when personal data are processed for the purpose of promoting goods, works, or services on the market;
— Withdraw consent to the processing of personal data and submit a demand to cease processing personal data;
— Appeal to the authorized body for the protection of the rights of personal data subjects or to a court of law against unlawful actions or inaction by the Operator in processing their personal data;
— Exercise other rights provided for by the legislation of the Russian Federation.
4.2. Personal Data Subjects are obliged to:
— Provide the Operator with accurate information about themselves;
— Notify the Operator of any updates or changes to their personal data.
4.3. Persons who have provided the Operator with false information about themselves or information about another personal data subject without their consent bear responsibility in accordance with the legislation of the Russian Federation.
5. Principles of Personal Data Processing5.1. Personal data are processed on a lawful and fair basis.
5.2. The processing of personal data is limited to achieving specific, predetermined, and lawful purposes. Processing of personal data that is incompatible with the purposes of collection is not permitted.
5.3. Merging databases containing personal data processed for incompatible purposes is not permitted.
5.4. Only personal data that are relevant to the purposes of their processing are subject to processing.
5.5. The content and scope of the processed personal data correspond to the stated processing purposes. Redundancy of processed personal data in relation to the stated purposes is not permitted.
5.6. The accuracy, sufficiency, and, where necessary, relevance of personal data in relation to the processing purposes are ensured during processing. The Operator takes necessary measures and/or ensures their implementation to delete or clarify incomplete or inaccurate data.
5.7. Storage of personal data is carried out in a form that allows identification of the data subject for no longer than required by the purposes of processing, unless the storage period is established by federal law, an agreement to which the data subject is a party, beneficiary, or guarantor. Processed personal data are destroyed or anonymized upon achieving the processing purposes or if the necessity to achieve these purposes is lost, unless otherwise provided by federal law.
6. Purposes of Personal Data ProcessingPurpose of processing:- Conclusion, execution, and termination of civil-law contracts
Personal data:- Surname, first name, patronymic
- Email address
- Phone numbers
Legal basis:- The Operator's statutory (constituent) documents
Types of personal data processing:- Collection, recording, systematization, accumulation, storage, destruction, and anonymization of personal data
- Sending informational emails to the provided email address
7. Conditions for Processing Personal Data7.1. Personal data are processed with the consent of the data subject to the processing of their personal data.
7.2. Processing of personal data is necessary to achieve the purposes envisaged by an international treaty of the Russian Federation or by law, for the performance of functions, powers, and duties imposed on the operator by the legislation of the Russian Federation.
7.3. Processing of personal data is necessary for the administration of justice, enforcement of a judicial act, or an act of another authority or official subject to execution in accordance with the legislation of the Russian Federation on enforcement proceedings.
7.4. Processing of personal data is necessary for the performance of a contract to which the data subject is a party, beneficiary, or guarantor, as well as for the conclusion of a contract initiated by the data subject or a contract under which the data subject will be a beneficiary or guarantor.
7.5. Processing of personal data is necessary for the exercise of the rights and legitimate interests of the operator or third parties, or for achieving socially significant goals, provided that this does not violate the rights and freedoms of the data subject.
7.6. Processing is carried out on personal data, access to which is granted to an unlimited number of persons by the data subject or at their request (hereinafter referred to as publicly available personal data).
7.7. Processing is carried out on personal data subject to publication or mandatory disclosure in accordance with federal law.
8. Procedure for Collection, Storage, Transfer, and Other Types of Personal Data ProcessingThe security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation in the field of personal data protection.
8.1. The Operator ensures the integrity of personal data and takes all possible measures to prevent unauthorized access to personal data.
8.2. The User's personal data will never, under any circumstances, be transferred to third parties, except in cases required for compliance with applicable law or if the data subject has consented to the Operator transferring the data to a third party to fulfill obligations under a civil-law contract.
8.3. In case of inaccuracies in personal data, the User may update them independently by sending a notification to the Operator's email address endowment.fund@kstu.ru with the subject line "Updating Personal Data."
8.4. The period for processing personal data is determined by the achievement of the purposes for which the personal data were collected, unless a different period is stipulated by the contract or applicable law.
The User may at any time withdraw their consent to the processing of personal data by sending a notification to the Operator via email at endowment.fund@kstu.ru with the subject line "Withdrawal of Consent to Personal Data Processing."
8.5. All information collected by third-party services, including payment systems, communication services, and other service providers, is stored and processed by these parties (Operators) in accordance with their User Agreement and Privacy Policy. The data subject is obliged to independently familiarize themselves with these documents. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this clause.
8.6. Prohibitions established by the data subject on the transfer (except for providing access) as well as on the processing or conditions of processing (except for obtaining access) of personal data permitted for dissemination do not apply in cases of processing personal data in state, public, and other public interests defined by the legislation of the Russian Federation.
8.7. The Operator ensures the confidentiality of personal data during their processing.
8.8. The Operator stores personal data in a form that allows identification of the data subject for no longer than required by the purposes of personal data processing, unless the storage period is established by federal law or by a contract to which the data subject is a party, beneficiary, or guarantor.
8.9. Conditions for the termination of personal data processing may include the achievement of the processing purposes, expiration of the data subject's consent, withdrawal of consent by the data subject, a demand to cease processing, or the identification of unlawful processing of personal data.
9. List of Actions Performed by the Operator with the Received Personal Data9.1. The Operator performs collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), anonymization, blocking, deletion, and destruction of personal data.
9.2. The Operator performs automated processing of personal data with the receipt and/or transmission of the obtained information via information and telecommunication networks or without such transmission.
10. Cross-Border Transfer of Personal Data10.1. Prior to commencing cross-border transfer of personal data, the Operator is obliged to notify the authorized body for the protection of the rights of personal data subjects of its intention to carry out cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).
10.2. Before submitting the aforementioned notification, the Operator is obliged to obtain relevant information from the foreign state authorities, foreign individuals, or foreign legal entities to whom the cross-border transfer of personal data is planned.
11. Confidentiality of Personal DataThe Operator and other persons who have gained access to personal data are obliged not to disclose them to third parties and not to disseminate personal data without the consent of the data subject, unless otherwise provided by federal law.
12. Final Provisions12.1. The User can obtain any clarifications on questions regarding the processing of their personal data by contacting the Operator via email at endowment.fund@kstu.ru.
12.2. This document will reflect any changes to the Operator's personal data processing policy. The Policy remains in effect indefinitely until replaced by a new version.
12.3. The current version of the Policy is freely available on the Internet at
https://fck-knrtu.ru/policy.